Onboard each client in one guided flow
Build an onboarding recipe that can sequence agreements, payment, intake surveys, welcome materials, assignments, scheduling, and optional reminder emails.
Built for independent career coaches
The operating system for high-touch career coaching
Start clients with a guided flow, arrive prepared for every session, and keep the follow-through, reminders, and relationship context in one place.
Five connected workflows
Run a more prepared, responsive coaching practice without adding admin work.
From the first agreement to the next session, HiringCoachAI keeps the work connected while you stay in control of what clients receive.
Walk into every session briefed
Open a coach-only prep briefing with goals, sessions left, recent notes, assignment status, upcoming milestones, and new documents since you last met.
Turn sessions into follow-through
Paste a consented transcript or meeting notes, then review editable summaries, insights, assignments, and a client follow-up draft before you use them.
Prompt action at the right moment
Use assignment and calendar reminders, while attention signals bring overdue work and upcoming client milestones back into view.
Keep every client in one workspace
See relationship messages, private notes, shared feedback, goals, session context, assignments, scheduling, payments, and session credits together.
Client workspace
One place to manage the job search you're coaching them through.
Job Tracker: Maya R.client view
StripeProduct Manager
Interviewingscreen ThuFigmaPlatform PM
Appliedfollow up MonLinearGrowth PM
Tailoringnext step: resumeAI suggestion
Your Stripe bullet on payments infra maps to Linear's activation metric ask.
Coach view: contextonly you
🔒 private note
Watch for scope creep in her prep. Anchor Thursday on 3 stories max.
Coach taskPrep mock interview questions
Outreach tasks untouched for 5 days
Practice adminStripe connected
Career pivot package: Maya R.Agreement accepted · 4 installments
$1,800Next sessionThu 2:00 PMcredit 5 of 8
Prospects3 leads1 intro call set
Annual records summary
Ready for tax season.
Communication and context
Messages, comments, private notes, and coach tasks, each in the right place.
Keep every coaching stream attached to the client relationship it belongs to.
MMaya Rivera· Client messages
Conversation stays with the relationship
Practice operations for paid coaching relationships
Agreements, payments, scheduling, and records, without another admin system.
Keep your own packages and rates. Client payments run through Stripe Connect, separate from your HiringCoachAI subscription.
Set the coaching package
Start with the package, rate, and service details that fit the coaching relationship.
Put the relationship in writing
Turn the agreed offer into a plain-language agreement the client can review and accept.
Make payments predictable
Set installment or retainer timing through the agreement, then keep payment status and receipts connected.
Keep the financial trail organized
Maintain payment, refund, correction, and finance records in one place for your practice.
Engagements and agreements
Turn an offer into a plain-language agreement your client accepts, then into a payment schedule (installments and retainers included) everyone can follow.
Invoices and client payments
Create a custom invoice through your client agreement and track its payment status. Download branded paid receipts or reimbursement invoices as PDF or Word, with reusable business details and billing details saved separately for each client.
Scheduling and prospects
Manage availability, bookings, and session credits, and track leads with a lightweight pipeline made for solo coaches.
Finance and tax-season records
Invoice payments feed your transaction records and statements. Export your revenue records for your accountant, and keep refunds and outside payments clearly identified. HiringCoachAI does not provide tax advice.
Data privacy
How we help keep client information safe
Protected coaching information is checked against the signed-in account, the coaching relationship, and the relevant sharing permissions.
Access follows the coaching relationship
A coach needs the relevant relationship and sharing permission to open protected client content. Clients can change supported sharing categories after acceptance, including workspace access. Some categories start shared, so clients should review their settings.
Private notes stay separate
Coach-private notes and context are separate from shared client work. In ordinary product use, they are available to the coach and excluded from the client’s account export.
AI processing is explained
AI-assisted features send relevant content to AI service providers. Some features prepare results in the background. Provider retention rules still apply; our AI disclosure explains what is sent and when.
Clients have account controls
Clients can export their account data or request account deletion. Required payment, legal, and other retained records may remain under our retention policy.
Limited authorized access may be needed for support, safety, or legal obligations. No online service can promise zero risk.
Coach migration
Switching from Practice or Profi?
Import your client list, review every column mapping, and invite clients when you are ready.
Simple coach pricing
One simple plan gives you unlimited access.
$99/mo
- Unlimited clients
- Unlimited access to all features
Coach partner interest
Bring your coaching practice into HiringCoachAI
Tell us how HiringCoachAI could help your clients stay organized and supported between sessions.
Lead with the revenue number here. It's your strongest proof for PM roles.
@maya